Our next General Meeting will be the Annual General Meeting to be held on:
Wednesday 15th April 2020 7:00PM

at
Mayflower Hall
1 Neptune Street
London
SE16 7JP

Agenda – Wednesday 15th April 2020 7:00PM

1. Attendance & Apologies
2. Minutes of previous AGM
3. Matters Arising
4. Annual report of the Committee
5. Business received in writing by the Secretary from members
6. Receive the annual statement of accounts
7. Membership
8. Elect the six Officers of FoSP and the six additional Committee members
9. Park Manager's Report
a) Southwark Park
b) King Stairs Gardens
c) King George's Field
d) Neptune Street Park
10. Planning update
11. Events & Fireworks 2020 update
12. Any other business

AGM notices are already displayed in Southwark Park. Notice will be emailed to members who have provided an email address on 1st March 2020.
Notice will be sent to members who have not provided an email address by Royal Mail second class post on 1st March 2020.
Members are reminded that "6.4 Nominations of candidates for election of offices, with the agreement of the nominee, shall be made in writing to the Secretary at least twenty-one days in advance of the AGM meeting date."

“6. ANNUAL GENERAL MEETING (AGM)
6.1 The AGM shall be held not later than the end of April each year. Fourteen clear days written notice of the AGM shall be given to members by circulating a copy of the notice to every, either by e-mail or their nominated address, and by posting the notice on the notice boards in Southwark Park.
6.2 Members must advise the Secretary in writing of any business to be moved to the AGM at least twenty-one days before a meeting.
6.3 The business of the AGM shall be to
a) confirm the minutes of the previous AGM
b) receive the annual report of the Committee from the Chairperson
c) transact such other business received in writing by the Secretary from members
twenty-one days prior to the meeting and included on the agenda
d) receive the annual statement of accounts
e) elect the six Officers of FoSP and the six additional Committee members
f) review the FoSP subscription rates and agree them for the forthcoming year
6.4 Nominations of candidates for election of offices, with the agreement of the nominee, shall be made in writing to the Secretary at least twenty-one days in advance of the AGM meeting date.
6.5 Nominations can only be made by members and must be seconded by another member. If no nominations are received in advance, the AGM may agree to take nominations at the meeting.
6.6 The quorum for the AGM will be one third of the membership or twelve people, whichever is the lesser.
6.7 Each member of FoSP shall be entitled to vote at the AGM.”

 

Agenda – Wednesday 15th January 2020 General Meeting 7:00PM
1. Attendance & Apologies
2. Minutes of General Meeting 20th November 2019
3. Matters Arising
4. Park Manager’s Report
a) Southwark Park
b) King Stairs Gardens
c) King George’s Field
d) Neptune Street Park
5. New Southwark Park Cafe Update
6. Fireworks 2020
7. Planning: 15/AP/1074 252 Jamaica Road Scout House
8. Treasurers update
9. Any other business

2020 Meeting dates:

Wednesday 15th January 2020 General Meeting 7:00PM
Wednesday 19th February 2020 Committee Meeting 7:00PM
Wednesday 15th April 2020 Annual General Meeting 7:00PM
Wednesday 17th June 2020 General Meeting 7:00PM
Wednesday 12th August 2020 General Meeting / Summer Event 7:00PM
Wednesday 14th October 2020 General Meeting 7:00PM
Wednesday 9th December 2020 General Meeting / Xmas Event 7:00PM

For a copy of agreed meeting minutes please come along to a meeting.

Notice/s for General Meetings are posted on notice board/s in Southwark Park in accordance with our constitution.
The Mayflower Hall is permitted to hold upto 120 in accordance with fire safety regulations. We regret that once capacity reaches 120 you will be denied entry by the venue because venue insurance is restricted to 120 people. Please ensure you abide by The Friends of Southwark Park Code of Conduct and any venue rules when attending our meetings. Anyone who disrupts the meeting may be asked to leave by the Friends of Southwark Park (for breach of Code of Conduct) or by the venue (for breaching hall hire conditions).

To Join as a member request an application form by attending a meeting, write to The Friends of Southwark Park c/o Mayflower Hall, 1 Neptune St, London SE16 7JP or email

info[at]southwarkpark.org

(At least two committee meetings are held each year)

2019 General Meeting Dates:
16/01
13/03
17/04 (AGM)
15/05
17/07
18/09
20/11